Choices Gluten & Wheat Free Pty Limited recognises the importance of protecting an individual’s privacy. We appreciate that individuals are concerned about the security of their personal information and we are committed to protecting any personal information we hold.

Personal information is information or an opinion about an individual who is reasonably identifiable.

In accordance with the 13 Australian Privacy Principles (APPs) set out in the Privacy Act 1988 (Cth) (Privacy Act), this Privacy Policy details how Choices Gluten & Wheat Free Pty Limited will manage and protect personal information, including information that Choices Gluten & Wheat Free Pty Limited collects and uses for the purpose of providing better customer service by striving to meet our customers’ needs and expectations about our cars and other products.

This Privacy Policy generally does not apply in relation to current or former Choices Gluten & Wheat Free Pty Limited employees.

Please contact your Choices Gluten & Wheat Free Pty Limited directly for further information.

Choices Gluten & Wheat Free Pty Limited may amend this Privacy Policy at any time. The updated version will be available by following the “Privacy Policy” link on Choices Gluten & Wheat Free Pty Limited ’s website homepage, at www.website.com.au Choices Gluten & Wheat Free Pty Limited may highlight changes to this Privacy Policy on its homepage, but you should check the Privacy Policy regularly for changes.

Collecting personal information

Choices Gluten & Wheat Free Pty Limited will be fair and open about the way we collect information about you and what we intend to do with the information.

Choices Gluten & Wheat Free Pty Limited may collect and hold personal information about you such as your name, address, telephone number, driver’s license, date of birth, your vehicle’s vehicle identification number, registration date, registration number, change of address and telephone information, and any other information you may voluntarily provide to us.

Choices Gluten & Wheat Free Pty Limited collects most personal information directly from you, for example when you provide information through market surveys, product focus groups, the websites operated by Choices Gluten & Wheat Free Pty Limited, Choices Gluten & Wheat Free Pty Limited ’s customer assistance service (Customer Care) via mail, email and telephone enquiries, and during the recruitment process. Third parties may also share information with us, and related companies. We may also collect your personal information if you enter a competition or promotion we run (either directly or through our marketing agents), or through a recruitment or employment agency.

We may collect information about staff and our suppliers. The information we collect about staff may include your name, position, contact details and training records. The information we collect about staff of our suppliers may include your name, position and contact details.

Other than the personal information set out in this policy, Choices Gluten & Wheat Free Pty Limited does not collect any credit information about you. If we receive information about you from a third party, wherever practical we will make sure they undertake to comply with the Privacy Act.

Using personal information

Choices Gluten & Wheat Free Pty Limited only collects, holds and handles information about you that is necessary for us to perform the services you request from us, that is otherwise reasonably necessary for our business activities or if required by an Australian law or court or tribunal order.

We may use personal information we collect about you for a number of purposes including:

• to tell you about other products and services that may be of interest to you;
• to learn more about your level of satisfaction, your expectations of us and how we can meet them (for example, in relation to Choices Gluten & Wheat Free Pty Limited ’s products and services, and the products and services provided by us)
• to ensure that any warranty claim is properly administered
• to run a competition or promotion you have entered
• to consider you for a position at Choices Gluten & Wheat Free Pty Limited for which you have applied
• to acquire goods or services from you or from your employer
• to ensure that you are contacted as soon as possible in the event of a safety-related product recall
• to improve driver safety and to better understand what happens to Choices Gluten & Wheat Free Pty Limited vehicles in the event of a collision
• for other purposes to which you have consented; and
• as required or permitted by relevant laws and regulations Generally, we may use your personal information for the purposes for which we collected it and for related purposes which would be reasonably expected by you.

If you do not provide your personal information, Choices Gluten & Wheat Free Pty Limited is less able to perform the above functions

Disclosing personal information

Choices Gluten & Wheat Free Pty Limited may need to disclose personal information outside of the jurisdiction from which it was collected. When we disclose your personal information overseas, Choices Gluten & Wheat Free Pty Limited is generally required to take reasonable measures to ensure that your information is held, managed and accessed in accordance with the standards that apply in Australia. In relation to health information about an individual, we will generally only disclose the information outside of the state or territory where we collected it if we reasonably believe that the recipient of the information is subject to a law, binding scheme or contract which upholds principles for fair handling of the information that are substantially similar to the principles that apply in the state or territory of collection.

We may disclose personal information we collect about you for different purposes including:

• to assist our related companies and other service providers (such as information technology service providers, payroll service providers, recruitment service providers, third parties that provide services in relation to Choices Gluten & Wheat Free Pty Limited ’s internal feedback and reporting programs, so that they can provide the services that we have contracted out to them
• to provide information to related companies so that they can provide goods or services to you or respond to a complaint by you, or to help them improve the quality and standard of service they provide to you
• to your nominated referees so that we may check your references if you are applying for a position with Choices Gluten & Wheat Free Pty Limited; and
• as required by relevant laws and regulations. Choices Gluten & Wheat Free Pty Limited may disclose personal information to such entities located in the following countries/regions:
• the USA
• Spain
• other countries in Europe
• Africa
• Oceania
• South America
• Asia; and
• the Middle East We will not sell, rent or trade your information to/with any other organisation.

Consent

We may require your consent to use and/or disclose your personal information if we need to use your information for a purpose that is not related to the purpose for which it was collected.

If you do not consent to Choices Gluten & Wheat Free Pty Limited collecting, using and/or disclosing your personal information, this may affect Choices Gluten & Wheat Free Pty Limited ’s ability to deliver and improve its products and services.

Marketing and privacy

Choices Gluten & Wheat Free Pty Limited sends marketing materials to its customers and other people who have provided Choices Gluten & Wheat Free Pty Limited with personal information from time to time about products and services offered by Choices Gluten & Wheat Free Pty Limited and its affiliates.

If you do not wish to receive marketing materials from Choices Gluten & Wheat Free Pty Limited you may unsubscribe either by completing the opt-out provision on the marketing information sent to you, contacting Choices Gluten & Wheat Free Pty Limited Customer Care on (02) 9476 3671 or at orders@choicesglutenfree.com.au. Choices Gluten & Wheat Free Pty Limited will note your request and respect your wish not to receive any marketing materials.

If you choose not to receive any marketing materials from Choices Gluten & Wheat Free Pty Limited , you may miss out on special product and service offerings and opportunities.

Cookies

We use cookies and track IP addresses via our websites so we can improve our services provided by our websites and enhance your user experience.

Cookies are pieces of information a website can send to your computer’s browser for record-keeping purposes. We use cookies to ascertain which web pages are visited and how often, to make our websites more user-friendly, to give you a better experience when you return to a website and to target advertising to you that we think you may be interested in. For example, cookies allow us to save your password so you do not have to re-enter it every time you visit our site. Most web browsers automatically accept cookies. Cookies can be disabled or purged from your browser if you so choose. You can find information specific to your browser under the “help” menu. We can’t guarantee the proper functioning of our websites if you choose to disable cookies.

Protecting personal information

Choices Gluten & Wheat Free Pty Limited will keep your personal information secure by taking reasonable steps to protect it from misuse, loss and unauthorised access, modification and disclosure. Choices Gluten & Wheat Free Pty Limited stores personal information in transmission logs and archive systems for a period Choices Gluten & Wheat Free Pty Limited considers reasonable depending on the primary purpose for which that information was collected. Only properly authorised people who have a need to access personal information to perform their job will be able to see or use that information. The physical and electronic security systems at Choices Gluten & Wheat Free Pty Limited comply with the guidelines of the Information Commissioner.

Personal information will be de-identified or destroyed when it is no longer required such that it cannot be re-identified at a later date. The de-identification and destruction process will be in accordance with the guidelines of the Information Commissioner.

Choices Gluten & Wheat Free Pty Limited will ensure that its employees receive training (and refresher training) about the management of personal information relevant to their respective roles and responsibilities.

Choices Gluten & Wheat Free Pty Limited will take reasonable steps to keep any personal information we hold about you secure. However, except to the extent liability cannot be excluded due to the operation of statute, we exclude all liability (including in negligence) for the consequences of any unauthorised access to, disclosure of, misuse of or loss or corruption of your personal information. Nothing in this Privacy Policy restricts, excludes or modifies or purports to restrict, exclude or modify any statutory rights under any applicable law including the Privacy Act or the Competition and Consumer Act 2010 (Cth). Please notify us immediately if you become aware of any breach of security.

Accessing and requesting correction of personal information

We will strive to ensure that information about you is accurate when we collect or use it. Subject to some exceptions under the privacy legislation, we will let you see the information we hold about you and correct it if it is inaccurate, incomplete or out-of-date. If we do not grant you access to your personal information we will tell you why.

If you wish to obtain access to and/or correct your personal information held by Choices Gluten & Wheat Free Pty Limited , please contact Choices Gluten & Wheat Free Pty Limited Customer Care on (02) 9476 3671 or email us at orders@choicesglutenfree.com.au.

Choices Gluten & Wheat Free Pty Limited will provide written acknowledgement of receiving your request for access within 7 days of receipt. Unless it does not agree to your request for access to personal information, in most cases Choices Gluten & Wheat Free Pty Limited will provide you with access within 30 days of receipt of your request. If you request corrections to your personal information and Choices Gluten & Wheat Free Pty Limited agrees with your request, these changes will be made as soon as practicable. If Choices Gluten & Wheat Free Pty Limited does not agree to your request for correction, it will notify you of the reasons it does not agree and will note your request on the records it holds about you. If you remain dissatisfied you may also complain to the Information Commissioner (at www.oaic.gov.au).

Resolving your concerns

If you have a complaint regarding Choices Gluten & Wheat Free Pty Limited ’s management of your personal information, please prepare your complaint in writing and email it to us at orders@choicesglutenfree.com.au.

Choices Gluten & Wheat Free Pty Limited will provide written acknowledgement of your complaint within 7 days of receipt. We will investigate and advise you of the steps we have taken to resolve your complaint within 30 days of receipt of your complaint.

Further questions

If you have any questions about this Privacy Policy or our privacy practices you can contact us on (02) 9476 3671 or at orders@choicesglutenfree.com.au.

Date of this Privacy Policy: October 2018